Platform overview
Ofivio is architectural management software, built from the ground up for design practices. Not a generic project tool with a coat of paint — the data model is drawings, phases, BOQ, and approvals, the way an architecture studio actually thinks.
Architecture-native
Drawings, revisions, design phases, BOQ, and the dual-fee model are first-class — not bolted on.
VO AI built-in
Ask in English or Urdu — search projects, draft client letters, schedule meetings, generate reports.
Studio, site, anywhere
Web, Android, mobile-first site supervision module. Your engineers work from a phone on a dusty site.
Role-based dashboards
Every team member sees what their job needs. The Principal sees the whole practice; the draftsman sees today's drawings; the client sees only their project.
Principal
Whole-practice view: revenue, projects, team, attention items.
Architect
Drawings under design, client comments, deadlines, daily tasks.
Manager
Approvals queue, projects, milestones, letters, warnings.
Site Engineer
Today's site work, daily report, photos, snag list.
Procurement
Vendors, purchase orders, BOQ → PO, deliveries, inventory.
Accountant
Daily ledger, fees, invoices, expenses, profitability per project.
HR
Departments, teams, attendance, payroll, leave, advances.
Employee
My tasks, my attendance, my salary, leave requests.
Client
Project status, drawings shared with me, payment schedule.
Drawings & revisions
Stop hunting through "Final_v3_FINAL_actually_final" folders. Every drawing has a set, a phase, a revision history, and a transmittal log of who saw what, when.
Drawing sets
- Architectural / structural / MEP / interior
- Set-level and sheet-level metadata
- Issued / in-progress / archived states
- Tag by phase, building, level
Revision history
- Every revision with delta notes
- Side-by-side comparison
- Mark-ups and inline comments
- Transmittal log: who, when, version
Design phases
Every project moves through phases: Concept → Schematic → Design Development → Construction Documents → Execution → Handover. Ofivio tracks the deliverables, fees, and team time for each phase separately.
Phase timeline
Gantt and milestone view. Track which phase the project is actually in.
Phase-linked fees
Design fees split by phase. Bill on phase completion. No more "where did we leave off?"
Team allocation
Who's working on which phase. Utilization across the studio.
BOQ management
Bill of Quantities, properly structured — not a 4,000-row Excel held together with copy-paste. Volume groups (I–IV), item-level rates, project cost vs execution cost, Excel export, and one-click to procurement.
Item structure
- Volume groups I, II, III, IV
- Item description, unit, rate, quantity, total
- Project cost & execution cost separately
- Rate library for reuse across projects
Cost tracking
- BOQ total auto-rolls into project finance
- Variation tracking with audit trail
- Budget vs actual at item level
- Excel export
Procurement
BOQ items become purchase orders in one click. Vendor catalogue, RFQs, deliveries, warehouse stock — all linked back to the project so the accountant can see exactly where every rupee went.
Site supervision
Mobile-first by design. The site engineer fills the daily report from a phone, in dust, with patchy 3G. Photos, labour count, materials on site, snag list — all in the studio's shared archive within seconds.
Daily reports
Weather, work done, labour count, materials received — auto-archived by date
Contractor coordination
Subcontractors, site visits, instructions, and approvals
Snag list
Track defects from spotting to resolution. Photo evidence at every step.
Site photos & reports
No more WhatsApp groups where the slab pour photo is buried under three memes. Photos go straight into the project's shared gallery, organized by phase, date, and tag.
Photo gallery
By project, phase, date. Captions, tags, and search.
Daily report PDFs
Auto-generated from the day's site entry. Email to client with one click.
Searchable archive
Find that photo of the column rebar from October last year. In two clicks.
Client approvals
Send a drawing or milestone for sign-off. The client sees only what you choose to share — read-only, clean, branded. They approve, object with comments, or request changes. Every action is logged forever.
Read-only client portal
Project status, shared drawings, payment schedule. Internal margins stay invisible.
Approve / object
Two-click sign-off, with comment. Or object with what needs changing.
Audit trail
Every approval, every comment, timestamped and immutable. Useful in disputes.
Tasks & daily work
Assign work to architects, draftsmen, site engineers. Status, priority, due date, comments, attachments. Linked to the project and phase so nothing floats.
7 status stages
Backlog → Done
Assignments
Multi-assignee, with notifications
Due dates
Overdue alerts to assignee + manager
Progress
Per-task and per-project completion
Studio HR
Architects, draftsmen, site engineers, interns — manage the people side without three different apps. Attendance, payroll, leave, salary advances, warnings.
Practice finance
Built for the way architecture practices charge: design fee + supervision fee, often invoiced separately, sometimes against milestones. Daily ledger, expenses, invoices, profitability per project — all in one place.
Team collaboration
WhatsApp shouldn't be your project archive. Internal chat, comments threaded on the actual drawing or task, and notifications that go to the right person.
Studio chat
Channels per project, per team. Threads, files, mentions.
Inline comments
Comment on a drawing, a task, a BOQ row. Conversations live next to the work.
Smart notifications
Mentions, assignments, approvals — only what's actually for you.
Board Room
A private space for the partners and senior team. Strategic decisions, sensitive finance discussions, hiring conversations — separate from the studio chat.
Partner channels
Private channels for partner-level decisions. Invite only.
Locked and audited
Data isolation enforced; access logs immutable.
Whiteboards
Sketch concepts together, run design crits, plan a project layout. Pen, shapes, sticky notes, and the ability to drop in a PDF or image and mark it up live.
Drawing tools
Pen, shapes, text, sticky notes, scale ruler
Real-time collaboration
Multiple architects on the same board, live
Drop in references
PDFs, images, drawings — mark up directly
Meetings
Schedule a client meeting, a site visit, a design crit. Built-in video for remote reviews. Notes and action items linked to the project.
Video conferencing
HD video calls with screen-share, recording, virtual backgrounds.
Meeting notes
AI-assisted summaries, action items captured, follow-ups assigned.
Briefcase tools
19 small tools that architects reach for daily — calculator, scale converter, sticky notes, sketch book, mood boards. One click from any dashboard.
Reports & analytics
Project profitability, attendance, timesheet, financial — pre-built reports for the questions a Principal asks every Monday morning.
Practice analytics
Revenue, projects active vs completed, team utilization, attention items.
Custom reports
Build your own report. Export to PDF or Excel. Schedule it weekly.
VO AI assistant
Built-in AI that knows your studio. Ask in English or Urdu — search projects, draft a client letter, schedule a meeting, generate a report. 25 tools, voice or text.
Smart automation
Draft letters, schedule meetings, summarize site reports.
English + Urdu
Talk to it the way you'd talk to your team. Including in Roman Urdu.
Knows your data
"Which projects are over budget?" "Who's overdue on drawings?" — instant answers.
Security & roles
Bank-grade encryption, studio-level data isolation, and 13 built-in role permissions so the intern can't see partner-level fees.
Role-based access
13 built-in roles. Customise per user. Clients never see internal numbers.
AES-256 + TLS 1.3
Encryption at rest and in transit. Hosted on Google Cloud.
Immutable audit logs
Who saw which drawing, who approved which milestone — forever recorded.
Run your practice on Ofivio
Solo architect? Start a 60-day free trial — no credit card. Studio? Try the Business plan for 3 days, end-to-end. We'll help you migrate from CAD folders, Excel BOQs, and WhatsApp in an afternoon.