Ofivio, explained.

Ofivio is an all-in-one platform built specifically for architecture, engineering and construction firms — the studios that design buildings and the teams that manage them being built.

Think of it as the operating system for a practice — the one place the whole business lives, from the first client meeting to the final payment.

Today a typical firm stitches together a dozen disconnected tools — spreadsheets for costing, WhatsApp for the site team, one app for tasks, another for accounts, a folder somewhere for drawings. Nothing talks to anything else, and the owner never really knows where the money is. Ofivio replaces that pile with a single connected system.

A BOQ is simply a detailed shopping list for a building — every item, how much of it, the price each, and the total.

BOQ stands for Bill of Quantities. Before a single brick is laid, the firm lists everything the building needs — concrete, steel, bricks, labour — with quantities and rates. Add it up and you get what the whole project should cost. It is the number the entire business runs on.

Now the clever part — and Ofivio's sharpest feature. A firm keeps two versions of every BOQ:

A slider lets the firm set the margin once and every client-facing price updates instantly. This dual BOQ is exactly how firms protect their profit — and doing it safely in software is a big reason they switch.

Here is the whole life of a project inside Ofivio. Notice how each step feeds the next — the design creates the BOQ, the BOQ drives the buying, the site progress releases the payment. That connectedness is the product.

1. STEP 1

   Win the client & open the project

   A new client and job are created through a guided setup — client details, project type, scope, timeline.

   Why it matters: Everything from here is tied to this one project.

2. STEP 2

   Design — concepts & drawings

   The design team develops concepts and technical drawings, each properly numbered and version-controlled (revision R0, R1…).

   Why it matters: No more “final_final_v3.dwg” chaos — one organised set.

3. STEP 3

   Price it — build the BOQ

   The firm builds the Bill of Quantities: the private cost and the client price, with the margin set automatically.

   Why it matters: The firm knows its true cost and its quoted price from day one.

4. STEP 4

   Client approves

   Drawings, the BOQ and each milestone go to the client through their portal. They approve, request changes, or reject — all logged.

   Why it matters: A clean paper trail, and the client feels looked-after.

5. STEP 5

   Procurement — buy the materials

   Approved items become purchase orders to suppliers. What is bought is costed against the project and lands in the warehouse.

   Why it matters: Spending is controlled and visible, not scattered across receipts.

6. STEP 6

   Build & supervise on site

   The site team logs daily progress. Ofivio measures whether the project is on schedule and on budget — an earned-value health score.

   Why it matters: Problems show up as a red number early, not as a nasty surprise.

7. STEP 7

   Progress triggers a payment

   When a stage of work crosses its agreed point, Ofivio automatically surfaces the linked milestone to the client for payment.

   Why it matters: The firm bills on time, automatically — cash flow stays healthy.

8. STEP 8

   Client pays → completion

   The payment lands in Cash in Hand, the books update themselves, and the project moves toward close-out with a full record.

   Why it matters: The loop closes — designed, built, billed, paid — all in one place.

Ofivio includes VO — a voice-and-chat assistant, like a smart office manager that never sleeps. Talk to it in plain English (or Urdu), and it does the work.

Sensitive actions — releasing money, for instance — always ask for a spoken confirmation first, so it is helpful and never reckless. See what VO can do →