How Ofivio works
Work that runs like water.
From the first line to the delivered drawing — one record, nothing carried across by hand.
01Tasks@ # ! — one lineStartUpload the fileReview & approve02RemindersEvery morningDue & late workMilestones & approvalsToday’s meetings03ProjectsIntakeStagesTimeline lays the barsA bar is a task04DeliveredChecks before it goesClient acceptsMilestone earnedReceipt emailed
01 · Tasks
One line. The work is on the right desk.
You type
@Ayesha#House-12!friday!highGround-floor plan
Ayesha gets — on her desk and her phone
Ground-floor planHigh
From the principalHouse-12Due FridayNeeds a file to finish
StartUploadSend for review
The life of a task
- Givenwhoever gives it
- Startedthe assignee
- File uploadedthe one upload door
- In reviewsent for review
- Doneapproved by the giver
In review → returned with a note → back to Started
No file, no done
Every move reaches the right person — in the workspace and as a phone push.
02 · Reminders
Nobody has to remember. The morning does.
Every morningOfivio reads what is due across the firm
- Deliverable ownerpre-check day · delivery day · every day late
- Principalevery deliverable that is late
- Principal + financepayment milestone due or overdue
- Approverapproval due today
- Every attendeetoday’s meeting
A deliverable, chased
- Pre-check
- Delivery day
- Late · 1
- Late · 2
- Late · 3
- …until it is in
AutomationsLate task → its owner, then their lead · switch on
VO’s morning briefOne per role, in the workspace
From the clientA reminder left on your desk, from their portal
03 · Projects
Every task runs on a stage.
- Intake · 7 steps
- Design
- Timeline
- Scope of Work
- Tasks
The programme — laid by the Timeline roomIllustration
W1W2W3W4W5W6W7W8
Concept design
Planning drawings
Working drawings
Tender set
StartRevision, halfwaySubmissionAKA bar with a person is their task
7 / 12accepted
Progress is what the client accepted — not ticked boxes.
Needs you
1Blocked
3Waiting on you
2Overdue
5Due soon
04 · Delivered
Approved, sent, accepted — and the fee knows.
- 1Approval deskneeds the uploaded file
- 2Six checksapproved · no unpaid milestone · +4
- 3Client portalaccept, or request changes
- 4Stage acceptedevery deliverable of the stage
- 5Milestone earnedthe people who invoice are told
- 6Receipton your letterhead · filed · emailed
Client asks for changes → the task reopens with the client’s own note on it
All of it, together
One drawing, four people, nine moves.
Scroll along the line — nobody copies anything from one place to another.
PrincipalTeamClientMoney
1Types one line
2Starts
3Uploads the drawing
4Sends for review
5Approves
6Sends · six checks
7Accepts
8Milestone earned
9Receipt issued
Where it runs
On the desk and in the pocket.
The delivery room is Ofivio AEC's Studio. Ofivio Business runs the same tasks, reviews, reminders and milestones on the stages you name.
Plainly, it does not doNo recurring tasksNo task dependenciesReminders keep the morning — not a chosen minute
Watch your own work run
Give Ofivio one real task and follow it to the client.