How Ofivio works
Work that runs like water.
From the first line to the delivered drawing — one record, nothing carried across by hand.
01Tasks@ # ! — one lineStartUpload the fileReview & approve02RemindersEvery morningDue & late workMilestones & approvalsToday’s meetings03ProjectsIntakeDesignTimeline lays the barsA bar is a task04DeliveredSix checksClient acceptsMilestone earnedReceipt emailed
01 · Tasks
One line. The work is on the right desk.
You type
@Ayesha#House-12!friday!highGround-floor plan
Ayesha gets — on her desk and her phone
Ground-floor planHigh
From the principalHouse-12Due FridayNeeds a file to finish
StartUploadSend for review
The life of a task
- Givenwhoever gives it
- Startedthe assignee
- File uploadedthe one upload door
- In reviewsent for review
- Doneapproved by the giver
In review → returned with a note → back to Started
No file, no done
Every move reaches the right person — in the workspace and as a phone push.
02 · Reminders
Nobody has to remember. The morning does.
Every morningOfivio reads what is due across the firm
- Deliverable ownerpre-check day · delivery day · every day late
- Principalevery deliverable that is late
- Principal + financepayment milestone due or overdue
- Approverapproval due today
- Every attendeetoday’s meeting
A deliverable, chased
- Pre-check
- Delivery day
- Late · 1
- Late · 2
- Late · 3
- …until it is in
AutomationsLate task → its owner, then their lead · switch on
VO’s morning briefOne per role, in the workspace
From the clientA reminder left on your desk, from their portal
03 · Projects
Every task runs on a stage.
- Intake · 7 steps
- Design
- Timeline
- Scope of Work
- Tasks
The programme — laid by the Timeline roomIllustration
W1W2W3W4W5W6W7W8
Concept design
Planning drawings
Working drawings
Tender set
StartRevision, halfwaySubmissionAKA bar with a person is their task
7 / 12accepted
Progress is what the client accepted — not ticked boxes.
Needs you
1Blocked
3Waiting on you
2Overdue
5Due soon
04 · Delivered
Approved, sent, accepted — and the fee knows.
- 1Approval deskneeds the uploaded file
- 2Six checksapproved · no unpaid milestone · +4
- 3Client portalaccept, or request changes
- 4Stage acceptedevery deliverable of the stage
- 5Milestone earnedthe people who invoice are told
- 6Receipton your letterhead · filed · emailed
Client asks for changes → the task reopens with the client’s own note on it
All of it, together
One drawing, four people, nine moves.
Scroll along the line — nobody copies anything from one place to another.
PrincipalTeamClientMoney
1Types one line
2Starts
3Uploads the drawing
4Sends for review
5Approves
6Sends · six checks
7Accepts
8Milestone earned
9Receipt issued
Where it runs
On the desk and in the pocket.
The spine and the delivery room are Ofivio Architecture. Build and Planning & QS run the same tasks, reviews, reminders and milestones on their own stages.
Plainly, it does not doNo recurring tasksNo task dependenciesReminders keep the morning — not a chosen minute
Watch your own work run
Give Ofivio one real task and follow it to the client.