Software for property owners and managers who are past the spreadsheet
The property business has an unusual shape: very few transactions, each of them large, and long gaps in which nothing happens except that a date quietly approaches. That is precisely the shape a spreadsheet handles worst — not because the arithmetic is hard, but because a spreadsheet cannot raise its hand three months before a lease expires.
What a portfolio needs the system to remember for you
- 01Every unit and its current status
- 02Every tenancy, with escalation, notice and expiry dates that surface early
- 03Rent due against rent collected, with arrears aged
- 04Deposits held as a liability rather than booked as income
- 05Maintenance requests attached to the unit and costed
- 06Owner statements that reconcile to the ledger
- 07A renewal pipeline, so re-letting starts before the unit is empty
Dates are the product
In property management, most of the value a system delivers is arriving early: the renewal you started ninety days out, the arrears you chased at thirty days rather than ninety, the escalation you applied on time. All three are date problems, and all three are exactly what a manual process misses.
Where to start, depending on what hurts
| What is going wrong | Start here |
|---|---|
| Leases expire before anyone notices | Property management |
| Arrears are a list, not an age | Property management |
| Deposits are mixed into income | Accounting |
| Owner statements are rebuilt by hand | Accounting |
Property inside a wider firm
Many owners here are also builders, and the same firm develops, sells and then manages what it keeps. Because Ofivio Real Estate sits on the same spine as Ofivio Build and Ofivio Books, a development that becomes a rental portfolio does not become a second company in software.
The three ways a portfolio leaks
- Void time. A unit empty for six weeks because re-letting began when the tenant left rather than ninety days before. This is a calendar problem and it is entirely preventable.
- Slow arrears. Chasing at ninety days instead of thirty roughly halves the odds of recovery, and the amount is larger by then. Ageing, not a status flag, is what makes the difference visible.
- Un-applied escalation. The lease says the rent rises; nobody applied it; two years later nobody wants to raise it retrospectively. The clause was in the contract the whole time.
What this is not
This is a system for owning and managing property, not for selling it. There is no listings feed, no viewings pipeline and no commission tracking. If your income comes from transactions rather than from tenancies, an agency CRM is the right purchase and this is not.
Who this is not for
If you are on this list, Ofivio is the wrong purchase and we would rather you know now than in month three.
- Estate agencies whose core business is listings and transactions
- Institutional funds needing investor reporting and distribution waterfalls
- Short-let and holiday operators needing channel management
- Single-unit landlords
The products behind this
Questions people actually ask
How many units before this makes sense?
Commercial or residential?
Do tenants get access?
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